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Board Agenda 5.9.16

Aganda: March 14, 2016

HANOVER TOWNSHIP LIBRARY

BOARD MEETING AGENDA - March 14, 2016 7:00 p.m.

 

 

I.   Call to Order

 

II.   Pledge to the Flag

 

III. Public Comments

 

IV. Review and approval of secretary’s minutes from last meeting held and treasurer’s report-approval to pay bills

 

V. Director’s Report

 

VI. Standing Committee Reports

A.    Finance                                                  Presentation of FY 16-17 budget.                                   

B.    Building and Grounds                        

C.   Fundraising/Public Relations             

D.   Technology                                           

 

VII. Unfinished Business

       Update on Corporate Authorization Resolution re: banking privileges.

 

VIII. New Business

         FY 16-17 insurance policy premium due dates.

         Bookkeeper duties and responsibilities.

 

 

 

 

Next meeting: Monday, April 11, 2016

 

 

Minutes: March 14, 2016

HANOVER TOWNSHIP LIBRARY MEETING-Secretary’s Report-March 14, 2016 7:00 PM

 

Trustees In Attendance: President Dan Griffin, Vice President Deb Boden, Trustees Leonard Brokaw, Trudy Metz, Darlene McKinley and Carol Unangst

Trustees Absent: none

Director in Attendance: Denise Tollensdorf                                   Number of Audience in attendance: 0

 

The minutes of the Feb. 8, 2016 meeting and the February 2016 treasurer’s report were read and will be filed.

 

The Director’s report was given (see back of minutes) and will be filed.

 

Standing Committee Reports:

Finance  Presentation of FY 16-17 budget.

Building and Grounds none

Public Relations/Fundraising none

Technology none

 

Unfinished Business:

Corporate Authorization Resolution regarding banking privileges has been completed with signatures and will be returned to Apple River State Bank.

           

 

New Business:

Motion by Carol, seconded by Trudy to approve the FY 16-17 budget as presented and for delivery to Hanover Township for inclusion in their budget.

Motion by Carol, seconded by Trudy to pay FY 16-17 insurance premium in the amount of $2,190.00 from FY 15-16 budget due to March due date.

Bookkeeper duties were reviewed. The current job description covers the duties and will be discussed with Denise Wolter.

The current board vacancy was discussed-no action was taken.

 

 

 

 

 

 

Motion by Carol to adjourn the meeting; seconded by Trudy; motion passed. Meeting adjourned at 7:44 PM.

 

Submitted by Leonard Brokaw, Trustee

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes: January 11, 2016

HANOVER TOWNSHIP LIBRARY MEETING-Secretary’s Report-Jan. 11, 2016 7:00 PM

 

Trustees In Attendance: President Dan Griffin, Trustees Leonard Brokaw, Trudy Metz and Carol Unangst

Trustees Absent: Vice President Deb Boden and Trustee Darlene McKiney,

 

Director in Attendance: none                                  Number of Audience in attendance: 0

 

The minutes of the Dec. 12, 2015 meeting and the December 2015 treasurer’s report were read and will be filed.

 

The Director’s report was given (see back of minutes) and will be filed.

 

Standing Committee Reports:

Finance: none

Building and Grounds: Annual inspection of fire extinguishers & emergency lights has been completed by                                                       Company One

Public Relations/Fundraising:

Technology:

 

Unfinished Business:

Corporate Authorization Resolution regarding banking privileges

Motion by Len, seconded by Carol to give check signing privileges to the following:

            President Dan Griffin, Vice President Deborah Boden, Treasurer Darlene McKinley, Bookkeeper

            Denise Wolter

Passed on a roll call vote of 4 ayes.

 

Motion by Carol, seconded by Trudy to remove name of resigning board member Charles Eadie from resolution.

            Passed on a roll call vote of 4 ayes

 

Motion by Len, seconded by Trudy to require 2 signatures (from signers above) on checks.

 

Motion by Len, seconded by Carol to remove any or all names not on Corporate Autnorization Resolution dated 1.11.16 from prior Authorization Resolutions.

            Passed on a roll call vote of 4 ayes.

 

 

 

Motion by Carol to adjourn the meeting; seconded by Trudy; motion passed. Meeting adjourned at 7:35PM.

 

Submitted by Leonard Brokaw, Trustee

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes: February 8, 2016

HANOVER TOWNSHIP LIBRARY MEETING-Secretary’s Report-Feb. 8, 2016 7:00 PM

 

Trustees In Attendance: President Dan Griffin, Vice President Deb Boden, Trustees Leonard Brokaw, Trudy Metz and Carol Unangst

Trustees Absent: Trustee Darlene McKinley,

 

Director in Attendance: Denise Tollensdorf                                   Number of Audience in attendance: 0

 

The minutes of the Jan.11, 2016 meeting and the January 2016 treasurer’s report were read and will be filed.

 

The Director’s report was given (see back of minutes) and will be filed.

 

Standing Committee Reports:

Finance none

Building and Grounds none

Public Relations/Fundraising none

Technology none

 

Unfinished Business:

Corporate Authorization Resolution regarding banking privileges

            Discussion only-no action needed.

 

New Business:

Libri Foundation Grant awarded as a new monthly Junior Library Guild level with the remaining credited to our JLG account.

 

Motion by Trudy to adjourn the meeting; seconded by Deb; motion passed. Meeting adjourned at 7:35PM.

 

Submitted by Leonard Brokaw, Trustee

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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